PCPI Accountant

SPECIFIC ACCOUNTABILITIES (SECTION II)

Financial accounting and reporting

• Develop and maintain timely and accurate financial statements and reports that are appropriate for the users in accordance with generally accepted accounting principles (GAAP)
• Develop, implement, and ensure compliance with internal financial and accounting policies and procedures.
• Ensure that all statutory requirements of the organization are met including Not for Profit Status, Withholding Payments (CPP, EI), Income Tax, Goods and Services Tax,
• Prepare all supporting information for the annual audit and liaise with the President and the external auditors as we as responding to auditor’s comments and ensure that actions are taken to address deficiencies.
• Document and maintain complete and accurate supporting information for all financial transactions.
• Develop financial controls and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, petty cash, and long-term forecast.
• Reconcile bank and investment accounts/general ledger monthly and in preparation for board reports.
• Review monthly results and implement monthly variance reporting.
• Manage the cash flow and prepare cash flow forecasts in accordance with policy.
• Administer bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable and payroll as well as staff reimbursements e.g., travel and regulated taxes and insurances.
• Prepare and submit claims and financial reports to funders in accordance with projects’ agreements.
• Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation.
• Prepare year end reports, statements etc. for annual audit and work collaboratively with external auditors to ensure a smooth Annual Audit report.
• Assist with the acquisition of capital assets and in collaboration with IT administrator ensure that assets are properly recorded, amortized, and disposed of as appropriate.
• Prepare financial reporting as required for Board meetings and the Annual General Meetings

Payroll Preparation and administration

• Administer payroll including processes to ensure appropriate reporting to ADP so that employees are paid accurately, and deductions are made and submitted to CCRA in a timely manner.
•  Provide support in negotiating the employee insurance and benefits plans and property and directors’ liability and manage payments.
• Process and submit statutory and benefits remittances on time.
• Issue staff annual T4s and T4A and pertinent information required for the organization’s taxation.
• Provide advice and assistance on human resource planning and management issues
  Ensure personnel records are maintained in accordance with organization’s standards and regulatory requirements.

Budget preparation

• Assist with developing business plan, prepare the budget, and access feasibility of new initiatives as well as with presenting business plans, investment memoranda, feasibility studies, financial plans, annual budgets and other financials to the Board as required.
•  Establish guidelines for budget and forecast preparation and prepare the annual budget in consultation with the President and Treasurer as needed.
• Develop budgets for funding applications in collaboration with senior management and provide support in negotiating contract budgets.
• Forecast annual reserves/surplus and prepare recommendation reports for President and Board.

Project management accounting

• Develop interdepartmental budget forecasts and appropriate project budget allocations.
• Maintain financial records for each project in a manner that facilitates management reports.
• Prepare accurate and timely financial statements for reporting and in accordance with Contribution Agreements.
• Provide accurate and timely reporting on the financial activity of individual projects.
• Negotiate with vendors for supplies and products as needed and process staff claims for purchases and prepare reimbursements as applicable.
• Maintain all appropriate Liability Insurance plans for staff and board ensuring they are current and keep the President abreast with changes to the plans.
• Collaborate with Executive Assistant/HR to ensure staff attendance, sick and vacation times are in accordance with employment standard act and in line with service delivery and as well for payroll purposes.
• Assist President with developing appropriate pay scale that is competitive and cost effective for organization.

Risk Management

• Monitor risk management policies and procedures to ensure that programs/projects and organizational risks are minimized.
• Advise the President on appropriate insurance coverage for the organization and the Board of Directors
• Maximize income where possible and appropriate, working closely with Business Development team and President to source new revenue streams.
• Negotiate with Bank for lines of credit or other financial services as needed and appropriate in collaboration with the President.

Office administration/operations

• Oversee administrative function of the organization including property/facility management, safety of the work environment, and provision of furnishings and equipment necessary for effective operations.
• Assist with the negotiation of all leases, contracts, and other financial commitments.
• Monitor all legislation relevant to the organization (employment standards, occupation health and safety, human rights, etc.) and all regulations on professional certification to ensure that the organization is compliant.
• In collaboration with the Health and Safety representative, maintain and monitor the Health and Safety program to ensure compliance with the organization’s policies and OSHA regulations.
• Assist with updating the general safety policies and procedures as needed in accordance with current Health and Safety legislation and inspect the premises to ensure legislative compliance is maintained and reduce organizational risks.

 

QUALIFICATIONS (SECTION III)

• Accounting designation, preferably CA, CPA plus a minimum of 5 years of accounting in a not-for-profit organization.
• Working knowledge of generally accepted accounting principles (accounting, auditing, budgeting, financial planning and analysis or another financial activity)
• Must have experience using Spire accounting software
• Proficiency in computer programs; Microsoft Office 365, Windows environment (Excel, PowerPoint)
• Certificate in Health and Safety is an asset.
• Knowledge of specific not-for-profit accounting issues
• Knowledge of HR practices and principles, Benefits and Health and Safety legislation is an asset.
• Excellent negotiation skills, communication, interpersonal and creative problem-solving skills
• Must be detail oriented with good organizational skills.
• Ability to work cooperatively and effectively with others to set goals and enhance organizational effectiveness.
• Ability to positively influence others to achieve.
• Strong communicator who can effectively liaise with community and business leaders and build relationships.
• Must be bondable and trustworthy and able to make decisions that are in the best interest of the organization.
• A strategic thinker.

 

WORKING CONDITIONS (SECTION V)

Digital Office environment

 

Please submit your resume and salary expectations to Bernadette Ferdinand-Shepherd at: shepherd@careerplan.net .

 In keeping with our commitment to diversity and cultural intelligence, we encourage applications from persons of all races, ethnicities, religions, and sexual orientations.  We thank all candidates for their interest; however, only those whose skills match with the required competencies will be invited for an interview.   Sorry, no telephone enquiries please.

 Please note:  This position requires a police reference check prior to starting the position.